What HR Needs To Do During Open Enrollment Health Insurance

By Bart Icles

One of the busiest times of the year in any human resource office across the globe is during open enrollment health insurance season, most especially if the company employs hundreds or thousands of employees. It can be a very time-consuming activity, not to mention stressful, if it is not organized properly. If you are a human resource manager, your main aim, of course, is to help the employees choose the best health care options for them. In order to be able to do this, you need to be able to have a checklist so that you will not miss a single thing, even the most minute one.

Here are the steps that you need to be able to follow to get you and your staff organized and ready for open enrollment health insurance time:

Step 1: Make a list of employees who are currently working in your company. Ensure that it is the latest list. You will more than likely not be able to have a hard time doing this since more or less, all companies are relying on a software to keep track of employees’ records.

Step 2: Organize you list by department or by supervisor or manager or team lead depending on your organizational structure.

Step 3: Schedule meetings with the different departments or, if it will be too time-consuming, have them all organized into one place at a certain time so as to be able to have an in-depth discussion about their options and who are qualified to be their dependents, etc. Make sure that you prepare packets containing all the information that they will be needing and all the forms that they need to fill out.

Step 4: During the actual enrollment period, it is very helpful to have health insurance representatives present at all times so that all the questions will be answered in the best manner possible. You need to make sure that you coordinate with your health care provider on this matter. They will more than be willing to deploy their agents or their staff and even their officers to be able to assist your needs.

Step 5: Make sure that you reiterate all the important points that all employees need to take note of, like attachments or proof of identities especially if they are enrolling dependents to avoid any delays.

Step 6: Remember to reiterate the deadlines for filing in a firm and polite manner.

Step 7: Create a spreadsheet to be able to track your progress and, also , to be able to track if the employees have already submitted the required documents on time.

Following these simple steps will make your life easier during open enrollment health insurance season. Make sure that you make your own checklist.

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